However, it is possible to write good enough ones early on by following some advice from professionals who have spent their careers learning how to write great project charters.
Try to keep the project charter simple and brief. Most likely, the more pages it contains, the less chances it will get read. Try to get to the point as early as possible. Project sponsors and other stakeholders are busy professionals who may not show interest or enthusiasm reading a vague summary of a project.
Most often, the sponsor hands it over to the project manager to write the project charter. However, the project charter is always better with the involvement of the sponsor, whether in support or actually co-creating and reviewing the document. After creating the project charter, let the sponsor sign it without delay. Without the sign-off, there is no formal approval and authorization—and no project.
Also, it is advisable to share the document promptly after approval. When more people in the organization knows what the project is about, the easier it is to have supporters on-board. Since the project charter is a key document in the initiation phase of a project, creating a great project charter lays the right foundation for the project and provides a greater chance it will proceed smoothly in its remaining phases. A helpful tool in creating a project charter is project management software, which allows your team to analyze risks and choose appropriate stakeholders based on their existing resources and abilities.
Five of the best project management software listed below can make teams more aware of what exactly should be in each project charter.
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Has your CRM? Can open source CRM fulfill its promise? The Top 10 Qualities of a Project Manager. How does social media influence the project management software industry? Top 5 features to look for in a CRM solution. Top best free online project management tools. Project Management Articles. What Is A Project Charter? Landing page launched: October 15, Slides completed: October 26, Live webinar: November 4, Designer: Greta K. Webinar Host: Tom S. Social Media Coordinator: Ander B.
Email Marketing Coordinator: Nancy R. Guide overview 1. Project Management Basics 2. Project Management Methodologies 3. Project Lifecycle 4. Project Management Software 5. Team Collaboration Tips 6. Agile Methodology Basics 7. Popular Agile PM Frameworks 9. Resources Glossary What is a project charter in project management? Create a project charter to pitch and get approval for a project. A project charter gives stakeholders a clear sense of your project objectives, scope, and responsibilities.
Key stakeholders can use the project charter to approve a project or suggest changes. Create a business case if your project represents a significant business investment. Create a project plan if your project has been approved. A project plan will build on your project charter to provide additional information, like the project timeline or key project milestones. Create a project brief if you want to create a document that summarizes the key high-level details of your project plan.
Create an executive summary if you want to provide a summary of your document to executive stakeholders. Create a project roadmap if you want to view a high-level timeline of your project in a Gantt chart. There are three main project charter elements:. To begin your project charter, share your project objectives and project purpose.
In this section, you should outline why this project is important and what the key objectives are for the end of the project. In addition to your project purpose, you should also clarify your project objectives. These are the things you plan to achieve by the end of the project, like deliverables or assets.
Make sure your objectives are:. The second key element in your project charter is the project scope. As you create your project charter, the most important part of explaining scope is outlining the ideal project budget. Remember, you will use your project charter document to pitch this project to stakeholders—so you need to clearly show what the budget is and where that money will go. In the final section of your project charter, you should explain who will be working on the project.
This includes any key project stakeholders, executive stakeholders, project sponsors, and the general project team.
Name your project. Your project charter is a living document.
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